Responsibilities of the grantees

There are terms and conditions for your grant regarding setting up a project consortium agreement, Open Science, reporting, ethics and communication. As an applicant you must keep in mind these obligations while drafting your budget and planning your workload.

Granting arrangements

Partners from the projects approved for funding will subsequently enter into granting arrangements with the relevant funding organisations, according to their applicable grant awarding process and will be funded directly by the respective funding organisations.

Partners from the projects approved for funding must fix a common scientific project start date, which will be the reference date for the progress reports. Projects are expected to start between December 2026 and April 2027.

Intellectual property

The ultimate goal of the EUP OHAMR is to bring together national research efforts in order to make better use of public Research and Development (R&D) resources and to tackle common global challenges more effectively in selected key areas.

For EUP OHAMR activities to contribute effectively to socioeconomic progress, the results of the research activities must be exploited. This requires appropriate identification and protection of the intellectual property being generated and effective knowledge transfer. Any particular protection and exploitation strategy should be agreed before the research activities start. The ten principles of Socially Responsible Licensing should be part of this strategy.

Depending on the nature of the research and on the interests of the different parties, if there are opportunities for exploitation, it is recommended that parties decide in advance on either adopting a common exploitation strategy or leaving exploitation of results to the party best placed to commercialise it, with appropriate compensation mechanisms for the contributing parties.

Please see section below for a link to a simplified consortium agreement template, available on the DESCA website. National rules and regulations may apply.

Consortium agreement

The partners of each funded project are required to set up and sign a Project Consortium Agreement (PCA) in order to deal with issues related to the role, tasks and responsibilities within the consortium, the protection of intellectual property, and where applicable how the consortium will address the ten principles of Socially Responsible Licensing.

The coordinator is responsible for providing the PCA signed by all partners to the EUP OHAMR secretariat (reporting@ohamr.eu) when requested during the mid-term progress reporting.

Upon request, this consortium agreement must be made available to the concerned funding organisations. The project consortium is strongly encouraged to sign the PCA before the official project start date and, in any case, the PCA should be signed no later than six months after the scientific project start date.

The PCA needs to be in accordance with the national funding rules of the respective funding partner organisations. Please note that certain funding organisations may need the signed PCA to release the funds.

The PCA must address (as a minimum), the following points:

• common start date and duration of the research project and the duration of the PCA;
• organisation and management of the project;
• role, tasks, and responsibilities of each partner;
• the resources and funding;
• confidentiality and publishing;
• Intellectual Property Rights (if applicable);
• how the ten principles of Socially Responsible Licensing will be addressed (if applicable);
• decision making within the consortium;
• handling of internal disputes;
• the liabilities of the research partners towards one another (including the handling of default of contract).

Any issues regarding funding are a bilateral matter between each project partner and the relevant funding organisation and should be excluded from the PCA.

Please see the DESCA website for further information and templates of a simplified consortium agreement under the Horizon Europe Framework.

Open Science

EUP OHAMR requires grant holders to make data and research findings resulting from their project available following the principle “as open as possible, as closed as necessary”. To this end, EUP OHAMR supports research consortia in implementing Open Science practices, focusing on data management according to FAIR principles (Findable, Accessible, Interoperable, Re-usable), and sharing research findings via open access publications.

The open science requirements for EUP OHAMR funded projects are in line with the guidelines for research data management of Horizon Europe.

Data management

Data management is mandatory for EUP OHAMR funded projects. It involves first that applicants are strongly encouraged to look for options for re-using existing data, standards, tools, and infrastructures, particularly those familiar to the AMR research community, to enhance interoperability.

Secondly, applicants must ensure that they plan the appropriate activities for their project, enabling them to make data available as soon as possible and re-usable for verifying results, and future research and innovation. Their plan must include the necessary expertise on data stewardship and sufficient budget to be able to manage research data, in line with the FAIR principles. Grant holders will receive more details on the requirements later in the process.

Note that all requirements and guidelines referring to ‘data’, also apply to other resources that are used to perform the research, and are needed to re-use or validate the data and published research findings. These resources include for instance physical research outputs (such as biological samples, molecular derivatives), research software, (meta)data standards and tools.

Note that all requirements and guidelines referring to ‘data’, also apply to other resources that are used to perform the research, and are needed to re-use or validate the data and published research findings. These resources include for instance physical research outputs (such as biological samples, molecular derivatives), research software, (meta)data standards and tools.

Capacity and community building

The EUP OHAMR plans to organise online-awareness and -training workshops for granted projects. These activities will be organised throughout the course of the partnership. Attendance (online) to the workshops will be mandatory for the coordinators and partners of the funded projects (FAIR awareness) and for the project’s data stewards and/or other members of the project group who are involved in data-related tasks (data FAIRification).

The aim is to improve knowledge and skills in creating re-usable and machine-actionable (i.e. FAIR) data, and to build an OHAMR community of data experts. Funded projects benefit from the workshops as they lead to a common understanding on data FAIRification and its benefits in research, an equal playing field for researchers, and preventing the reinvention of the wheel by individual research groups.

The EUP OHAMR as a whole benefits as the workshops facilitate the research community to benefit optimally from reusable data and emerging AI-approaches to advance knowledge generation on OHAMR.

What needs to be done in the application phase?

Applicants must check the requirements for data management and data sharing of the relevant national funder. EUP-OHAMR specific requirements will be provided later in the process, when grants are awarded.

Applicants do not need to deliver a data management plan (DMP) yet. However, already in this phase, you must plan carefully what is needed for re-using existing data (including the permission required therefore), and for managing data (and other resources) to become findable and re-usable for future users. The application must particularly include:

• A plan to involve experts on data stewardship, who are facilitated to dedicate their expertise to the project to realise data re-usability. The data-experts must also be able to participate in workshops aimed at building FAIR data-expertise and community engagement.
• Sufficient budget to enable the data-experts to be involved in the project.
• Sufficient budget to make use of tools, services and infrastructures to realise planned and required data re-usability. Be aware of the requirement to provide access to research data in trusted repositories.

What needs to be done once the project is funded?

Once the project is funded, a DMP must be developed. The Project Coordinator must prepare a DMP no later than six months after the scientific project start date. The Horizon Europe template for DMP should be used.

The project coordinator is responsible for sending an updated DMP with the midterm and the final term progress reports of the project to the EUP OHAMR secretariat (reporting@ohamr.eu). Grant holders will receive further information, when grants are awarded.

At the end of the project, research data and other outputs, software and other tools or instruments necessary to validate the publications’ conclusions must be made available by depositing in a trusted repository.

The final DMP must be completed and delivered, including information on how resources can be found, where they are stored, and access conditions.

Open Access publications

Beneficiaries must disseminate results, including scientific publications, to the public as soon as possible. Peer-reviewed scientific publications must be made available in open access. Guidelines and options to comply to the requirements are available on the OpenAIRE website.

Peer-reviewed publications issued from EUP OHAMR funded projects must be open access by depositing the final version or peer-reviewed manuscripts in a trusted repository. For journal articles, a Creative Commons Attribution (CC BY) or equivalent open license should be requested to the editor. For publishing long-texts, Creative Commons Attribution Non-Commercial/Non-Derivatives licenses are also allowed. In addition, the research outputs, tools, or instruments necessary to validate the publications’ conclusions should be deposited in a trusted repository.

Each participant may also be required to comply with the Open Access policy of its funding organisation. To find out if a scientific journal complies with open access, check on the Directory of Open Access Journals or the Journal Checker tool. All research projects funded by EUP OHAMR are eligible to publish on Open Research Europe (ORE), the Platform of the EC at no cost.

Project monitoring and reporting

Overall project monitoring will be the responsibility of the EUP OHAMR Secretariat. On behalf of the project consortium, the coordinator is required to submit progress reports (mid-term and final-term) as to be outlined in the monitoring policy of the transnational projects supported under the EUP OHAMR.

The monitoring outputs and outcomes from the reports will be collected and made accessible to all funding organisations. In addition, the monitoring of each funded project will also be done through follow-up meetings with expert panel to assess the outcomes and impact of projects.

The EUP OHAMR Secretariat will contact the coordinator requesting the reports as per required timeline and will provide to provide detailed information on the reporting needs.

Other than the progress reports, grantees have an obligation to provide the EUP OHAMR with updated information of the consortium and its results, if requested, even beyond the tenure of the projects.

Ethics

Each funded consortium must have all necessary ethics approvals for research on animals, and/or research involving human subjects or data/samples obtained from human subjects according to national/regional law and regulation and in compliance with EU Horizon Europe rules before initiation of such research.

Applications for ethics approval and ethics approvals should be made available immediately to the EUP OHAMR Secretariat upon request. The EUP OHAMR may perform an ethics review of the research at any time (evaluation and/or follow-up of the funded projects).

Project coordinators must inform the EUP OHAMR Secretariat as well as the funders supporting the project if ethics approvals are denied. The notification should be communicated no more than 14 calendar days after the rejection and the proposed rescue plan (new request for ethics approval, modification of the workplan/ project scope) must be approved by the funders supporting the project.

Any partner of a consortium in breach of research ethics regulations will subject the whole project for re-evaluation by all funding organisations of the project resulting in potential inhibition of all activities, withdrawal of funds, cancelling of contracts, and /or legal action or other sanctions according to national law.

Changes to on-going grants

The funded projects may need to request changes in the project consortium (for e.g. change of organisation, change of coordinator/partner) or in the project workplan due to circumstances beyond their control that might prevent them from conducting research and thereby hinder implementation of their project during its tenure.

These changes should be exceptional and supported by reasoning due to scientific or administrative constraints. Substantial changes must be approved by the different funding organisations involved in the project.

The project coordinator should inform the EUP OHAMR Secretariat as soon as possible using the project change request form.

The EUP OHAMR Secretariat will inform the relevant funding organisations, who will decide upon the proper action to be taken.

Communication

Coordinators of the funded projects are required to deliver, upon request, an abstract or a short video presenting their project or a summary of their project results suitable for communication and dissemination purposes.

The project coordinators should be available to participate in meetings/workshops/podcast with the aim of:

• disseminating project results;
• developing a joint strategy to coordinate and facilitate integration of the planned activities of the EUP OHAMR;
• supporting the uptake of the research results by stakeholders;
• communicating results across EUP OHAMR.

Logotypes and disclaimer

Importantly, all funding recipients must ensure that all research outcomes (i.e. publications, tools, software, databases) of transnational EUP OHAMR funded projects include proper acknowledgement of the EUP OHAMR and the respective funding partner organisations using the text below:

This project received funding from [name of funding organisations, or an acknowledgment as requested by your national/regional funding organisations] under the umbrella of the European Partnership on One Health Antimicrobial Resistance (EUP OHAMR) (GA N° 101217154 of the EU Horizon Europe Research and Innovation Programme).

For any oral presentation, the EUP OHAMR logotype, the logotype of the national/regional funder as well as the EU emblem “co-funded by the European Union” should be displayed (with the same size for each logotype).

EUP OHAMR and EU logotypes and further communication guidelines will be provided to the funding recipients by the EUP OHAMR Secretariat.